6 Best KnowledgeOwl Alternatives You Need To Know!

6 Best KnowledgeOwl Alternatives You Need To Know

Last Updated: February 2024

Are you in search of the perfect alternative to KnowledgeOwl? Look no further! In this article, we have compiled a list of the top 6 KnowledgeOwl alternatives that are sure to meet your knowledge management needs. 

With impressive user ratings and a track record of success, these alternatives offer robust features and intuitive interfaces. So, let’s explore these options and find the ideal knowledge management solution for your business.

Table of Contents:

What You Should Look For in Knowledge Base Software

When choosing knowledge base (KB) software, there are several key features you should consider to ensure it meets your organization’s needs:

1) Content Organization

Ensure the software allows you to structure and categorize your content effectively. This means that the software gives you features like categories, tags, and hierarchical organization to help you navigate and locate relevant articles easily.

2) Intuitive Interface

Look for software with a user-friendly interface that allows easy navigation and article creation. In fact, 88% of users consider ease of use as the most important factor when selecting software.

3) Robust Search Functionality

A powerful search feature is crucial for your users to find relevant information quickly. So, search for software that offers advanced search capabilities, such as keyword search, filters, and suggestions, to enhance the user experience and improve self-service success rates.

4) Analytics and Reporting

Look for software that provides analytics and reporting features to track article performance, user engagement, and search trends. Such data can help you identify knowledge gaps and continuously improve your knowledge base.

5) Customization Options

Consider software that allows you to customize the look and feel of your knowledge base. This enables you to create a seamless and consistent user experience that aligns with your brand identity.

Recommended: Complete Guide on Knowledge Base Design

6 Top KnowledgeOwl Alternatives & Competitors

1) Saufter

Rating: ⭐ 5/5

Pricing: Personalized; 15-day free trial

If you’re seeking an alternative to KnowledgeOwl, let me introduce you to Saufter. It has an intuitive and user-friendly platform that simplifies your knowledge management process.

From comprehensive ticketing systems to customizable knowledge bases, Saufter offers a range of features to enhance your customer support operations.


  • Omnichannel Support: Supports all channels, including chat, email, phone, SMS, social media, and WhatsApp.
  • Self-service Portal: Reduce support tickets by deploying self-service portals for returns/ exchanges, order modification, managing bugs, warranty claims, shipping address updates, etc.
  • Live Chat Integration With KB: Build and deploy your own internal and/or external knowledge base. Then, connect it with your live chat to deliver relevant articles to your customers directly in the chat widget.
  • Customization: Customize all the features like knowledge base, live chat, automated workflows, etc., as per your requirement and to match your brand identity. 
  • Smart Reports and Insights: Track, monitor, and get reports of key customer service metrics related to self-service options, returns, sales, customers, your agents, and overall, your business performance.

2) Guru

Get-Guru logo

Rating: ⭐ 4.7/5

Pricing: The Starter plan is free for up to 3 users; the Builder plan charges $10/user/month with a 30-day free trial; Enterprise is a custom plan

Guru is a robust alternative to KnowledgeOwl, offering a range of powerful features to streamline knowledge management and sharing. Its key features include:


  • Conversational Interface: Allows you to create and update knowledge articles using natural language, making information easily accessible and eliminating the need for complex searches.
  • Collaborative Knowledge Base: Teams can collaborate in real-time, ensuring information remains up-to-date, and leveraging the collective expertise of the organization.
  • Smart Search: Guru’s intelligent search engine retrieves relevant information quickly, even with minimal search queries, saving time and improving productivity.
  • Access Controls & Permissions: Provides access controls and permissions so you can control who can view, edit, and contribute to specific knowledge articles. 
  • Mobile Accessibility: With Guru’s mobile app, your teams can access knowledge on the go, providing flexibility and ensuring information is available anytime, anywhere.
  • Customization: Customize the look and feel of your KB, incorporating your branding elements to provide a consistent user experience.

3) Document360

Document360 logo

Rating: ⭐ 4.7/5

Pricing: Free; 14-day free trial; paid plans start from $149 per project/month

If you’re looking for an exceptional alternative to KnowledgeOwl, Document360 is a top-notch choice. With Document360, you can effortlessly manage and share knowledge, empowering your team with quick and easy access to the information they need.


  • Content Editor: Document360’s user-friendly content editor lets you create and update knowledge articles. Its intuitive interface allows you to format content, add images and videos, and collaborate with ease.
  • Multiple Knowledge Bases: Build multiple KBs, each tailored to different teams or departments.
  • Advanced Search Capabilities: Enables your users to quickly find relevant information within your knowledge base. This intelligent search engine suggests related articles, making it effortless to navigate through content and locate specific details. 
  • Version Control: Track changes and maintain a detailed history of revisions made to knowledge articles. Thus, you can revert to previous versions if needed. 
  • Custom Branding & Design: Customize the appearance of your knowledge base to match your brand identity. Add your logo, choose color schemes, and apply custom CSS.
  • Insights: Provides valuable analytics and insights on article performance, user engagement, and popular search queries. This data helps you identify knowledge gaps, optimize content, and make informed decisions.

4) Zendesk

Zendesk logo

Rating: ⭐ 4.3/5

Pricing: Plans begin at $49 per agent/month with a 14-day free trial

Looking for a powerful alternative to KnowledgeOwl? Zendesk is an exceptional choice that combines comprehensive support features with efficient knowledge management capabilities. Let’s explore some of the key features of Zendesk.


  • Help Center & KB: Includes a customizable Help Center and Knowledge Base, allowing you to create a centralized hub of information for your customers. You can easily create, organize, and update knowledge articles to provide self-service support options.
  • Answer Bot: Leverages artificial intelligence to automatically provide instant responses to common customer questions. Plus, it learns from interactions over time, continuously improving its accuracy and efficiency.
  • Community Forums: Create community forums and discussions where your customers can interact, share knowledge, and seek assistance.
  • Content Collaboration and Versioning: Enables multiple users to contribute, review, and edit content while keeping track of version history, ensuring accurate and up-to-date information.
  • Multilingual Support: Serve a global customer base with ease by translating knowledge articles into multiple languages.
  • Content Search and Categorization: Tag articles, use metadata, and leverage advanced search capabilities to improve knowledge discoverability and streamline information retrieval.

5) Freshdesk

Freshdesk logo

Rating: ⭐ 4.4/5

Pricing: Free; pricing plans start from $15/agent/month; free trial for 21 days

Though Freshdesk is another powerful customer support software that can help you effectively manage your customer interactions, it offers a range of knowledge management features that make it a great alternative to KnowledgeOwl.


  • Knowledge Base: Create a centralized repository of information. And, organize articles, FAQs, and tutorials to empower your customers with self-service options. 
  • Article Versioning: Easily manage updates and revisions by tracking different versions and drafts to ensure accurate and up-to-date information.
  • Article Feedback: Gather valuable insights from customers by allowing them to provide feedback and rate your knowledge-base articles.
  • Article Suggestions: Help customers find the information they need more efficiently by suggesting relevant articles based on their search queries.
  • Multilingual KB: Translate articles into multiple languages to provide support in customers’ preferred languages.
  • Access Permissions: Control access to specific articles based on user roles and permissions. Ensure that sensitive or internal documentation is only accessible to authorized personnel.
  • Knowledge Base Integration: Seamlessly integrate your KB with other Freshdesk features, such as ticketing and live chat, to provide context-specific article recommendations during customer interactions.

6) Help Scout

Help Scout logo

Rating: ⭐ 4.4/5

Pricing: 15-day free trial; paid plans begin from $20 per user​​/month

Help Scout’s knowledge management features provide you with the tools to create, organize, and optimize your knowledge base. As a result, you can deliver efficient self-service support and empower your customers with the information they need.


  • Knowledge Base: Create and maintain a comprehensive library of articles and resources. Further, organize information, empower your users with self-service support, and ensure consistent and up-to-date content.
  • Article Editor: Create and format knowledge base articles. Plus, customize the appearance, add images or videos, and use the rich text editor to craft informative and visually appealing content.
  • Searchable Content: Enables powerful search functionality, allowing customers to quickly find relevant information. With advanced search capabilities, including keyword search and filtering options, users can easily locate the answers they need. 
  • Article Versioning: Keep track of changes and revisions and maintain a history of edits to easily revert to previous versions.
  • Analytics and Insights: Understand your knowledge base performance with Help Scout’s analytics and reporting tools. Track article views, popular search queries, and user feedback to identify trends and improve your content.


In conclusion, exploring alternative knowledge management solutions to KnowledgeOwl can open up new possibilities for your business. With a variety of options available, you can find a platform that suits your specific needs and empowers you to deliver exceptional customer support.

However, along with a customizable knowledge base, if you are in need of self-service portals and customer support solutions, explore the best KnowledgeOwl alternative – Saufter.

Sign up right away to get 6 months of free credit!

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